Cole + QuickBooks Online. One invoice, entered once.
Cole is job management software for electricians, plumbers, gas engineers and builders. Connect it to QuickBooks Online and every customer, invoice and payment stays in step — without you re-keying a thing at the end of the month.
30-day free trial · No card required · QuickBooks integration included on every plan
What syncs between Cole and QuickBooks
You raise the paperwork where the work happens — on site, in Cole. QuickBooks stays the single source of truth for your accounts.
Customers & contacts
Customers you create in Cole are pushed to QuickBooks Online as contacts — and matched to existing ones so you never end up with duplicates.
Invoices & deposits
Every invoice raised in Cole (including deposit invoices and call-out charges) is created in QuickBooks with the right line items, VAT treatment and reference.
Line items & VAT
Labour, materials and variations map to your QuickBooks items and tax codes, so your accountant sees the same breakdown your customer does.
Payment status
When an invoice is paid in QuickBooks, Cole marks it paid too. No chasing a customer who settled up three days ago.
How to connect QuickBooks to Cole
- 1
Create your Cole account
Start a 30-day free trial — no card required. You can sign up in under two minutes.
- 2
Open Settings → Integrations
Click the Connect to QuickBooks button. You'll be taken to Intuit to sign in and authorise Cole against your company file.
- 3
Choose your defaults
Pick the income account, tax codes and item mappings Cole should use when it creates invoices in QuickBooks.
- 4
Quote, job, invoice, done
Work normally in Cole. Invoices land in QuickBooks automatically and payment status flows back.
Secure by design
- Authorisation happens through Intuit's official OAuth 2.0 flow — Cole never handles your QuickBooks credentials.
- Access and refresh tokens are stored encrypted and are never exposed to the browser.
- Cole only requests the accounting scope it needs to create customers and invoices.
- You can revoke Cole's access at any time from Cole or from your Intuit account.
Read our privacy policy and terms.
QuickBooks integration FAQ
Which version of QuickBooks does Cole support?
Cole connects to QuickBooks Online (UK). Connection is made securely through Intuit's OAuth 2.0 flow — Cole never sees or stores your QuickBooks password.
Do I need a QuickBooks account to use Cole?
No. QuickBooks is an optional integration. Cole handles quoting, jobs, certificates and invoicing on its own — connecting QuickBooks just removes the double entry at your end.
What data does Cole send to QuickBooks?
Customer details, invoices, credit notes and their line items. Cole reads back invoice payment status. It does not touch payroll, banking or any part of your file you haven't mapped.
Can I disconnect at any time?
Yes. Disconnect from Settings → Integrations in Cole, or revoke access from your Intuit account. Data already in QuickBooks stays exactly where it is.
How much does the integration cost?
Nothing extra. The QuickBooks integration is included on every Cole plan, from Starter upwards.
Stop typing every invoice twice.
Create a Cole account, connect QuickBooks Online in a couple of clicks, and let the bookkeeping look after itself.