Three things.
Done properly.
Quoting and invoicing. Scheduling and job progress. Subcontractors. Cole does all three in a way that fits how a building business actually works.
Quoting & invoicing.
Know your number.
Most builders quote by gut feel and find out the margin is gone when the job is finished. Cole shows you the gross margin live as you build the quote — green, amber, or red — while you can still do something about it. When the job is done, invoice in one tap and get paid the same day.
The margin is the
first thing you see.
Not buried in a summary at the end. Not something you calculate after. The gross margin percentage sits at the top of every quote, updating live as you add items. Green means go. Red means fix it before you send.
- Live margin indicatorGreen above 25%, amber at 15–25%, red below 15%. Visible the entire time you're building the quote.
- AI labour estimatesSelect the job type and Cole suggests the days — based on industry benchmarks and your own history over time.
- Materials catalogue500+ items with UK benchmark prices. Your personal price list builds from your actual supplier costs and surfaces first in every search.
- Digital client approvalClient gets a link. They tap Approve on their phone. No account, no app, no printing. Cole creates the job automatically on approval.
Invoice in one tap.
Paid by tomorrow.
When the last task is ticked, Cole prompts you to invoice. The quote converts automatically — every line item, every amount, the client's details. They pay online. Money in your account same day or next morning. No chasing, no waiting, no awkward calls.
- Quote converts in one tapNothing to re-enter. Every detail from the approved quote carries through. Invoice sent in under a minute.
- Pay by bank transfer — same dayClient taps the link and pays via open banking. Fastest, cheapest method. In your account before tomorrow morning.
- Handover report sent with invoicePhotos from site become a professional PDF. Client gets the invoice and the report in one email. Looks like you've got a proper office behind you.
- Xero and QuickBooks syncInvoice pushed automatically. Payment marked when received. CIS and VAT coded correctly for your accountant.
Scheduling & job progress.
Who's where. What's done.
The Monday morning puzzle — who goes where across six active jobs — currently lives entirely in your head. Cole puts the whole week on one screen, spots the gaps before you do, and tells you in plain English how to fill them. On site, your team tick tasks off their phones. You see progress live.
Stop planning your week
in your head.
Every person on one screen. Jobs as coloured blocks across the week. Gaps as dashed outlines — tap one to see which jobs have tasks ready to fill it. Cole tells you the obvious move every morning, in plain English.
- Every person, one screenStaff and subbies in rows. Weekly and monthly views. Swap between them to see where workload thins out ahead of time.
- AI scheduling suggestionsEvery morning Cole looks at who's free, which jobs have tasks ready, and what's coming up against a deadline. Plain English. One tap to act.
- Tap a gap to fill itTap any empty slot and Cole shows which jobs have work ready for that person. Assign in one more tap. Monday morning sorted in ten minutes.
See what's happening
without asking.
Your team open their job sheet on site, tick tasks off, add photos. You see every tick in real time on your dashboard — timestamped, with photos. When the last task is done, Cole prompts to invoice and generates the handover report from the site photos automatically.
- Task tick-off from the phoneBig tap targets, works with gloves on. Each tick timestamped. Grouped into stages — first fix, second fix, snagging — visible at a glance.
- Photos build the handover reportBefore, during, after — attached to tasks on site. Cole assembles them into a professional PDF automatically. Zero extra effort.
- Works offline on siteBasements, rural locations, poor signal. Everything saves to the device and syncs when connection returns. Nothing lost.
Subcontractors.
No more nasty surprises.
You find out a subbie's insurance has lapsed when it actually matters — when a developer's site manager asks for it on a Monday morning. Cole keeps track of every document, every expiry date, and tells you about problems weeks before they become your problem. And when you need prices for a package, you send the scope through Cole — in writing, every time.
Green, amber, red.
No reading required.
Every subcontractor in your network has a compliance profile — insurance, CSCS card, CIS registration, trade certs. You see their status at a glance. Cole sends expiry alerts automatically to them and shows you the flag before it becomes a problem on site.
- One profile per subbieThey upload their own documents. You see their status. No emailing certs back and forth, no shared folders nobody updates.
- Alerts at 60 and 14 daysCole notifies the subbie automatically. You see the amber flag. Problems caught weeks before they land on a Monday morning.
- Free for every subbieThe compliance profile costs nothing to set up. The more of your network that joins, the more useful it becomes for everyone.
Scope agreed in writing.
Before anyone starts.
When you need a subbie to price a package, you send the scope through Cole — what's in, what's out, drawings attached. They submit their price. You approve. The agreed scope flows to their job sheet automatically. When they invoice, it matches what was agreed — or you see the discrepancy immediately.
- Scope sent through ColeDefine what's included and what's excluded. Attach drawings. Set the required start date. The subbie prices exactly what you've defined — no ambiguity.
- Approved scope becomes their job sheetOne tap to approve. The scope flows directly to the subbie's job sheet in their Cole account. They tick tasks on site — you see progress live.
- Invoice matching built inWhen a subbie invoices, the agreed price is pre-filled. If it matches, you approve in one tap. Discrepancy? You see it immediately with the scope as the reference.
- CIS handled automaticallyCIS deductions applied correctly on subcontractor invoices based on their registration status. Syncs to Xero with the right coding.
Ready to try it on
a real job?
30 days free. No card. Set up in under 10 minutes.
No card required. Founding member pricing still available.